My husband created a Facebook event for the recital and set up ticket purchases online. Smooth sailing. This isn't really one of those dramatic "AND THEN YOU'LL NEVER BELIEVE WHAT HAPPENED NEXT!" stories. The whole experience was quite actually smooth sailing.
I sent out an email to everyone involved in the recital, going into grave detail about absolutely everything I could think of: the date; what time to show up; directions to the theater; the dress code for performers; how ticket sales worked; how to share the Facebook event. I then sent out a text message to everyone involved, to tell them that I sent an important email with all the recital information. I even re-sent the email as a reminder the day before the recital. Please let me tell you, I STILL had parents and students asking me questions all the way up to the day of the recital. That's okay. It's funny to me, but honestly I'm glad they asked- even if they already had all the info- because then they knew for sure, and I knew that they knew for sure. I also emailed back and forth with the coordinator for the theater to make sure they had all of our equipment and needs organized and ready to go. The point is, follow-up. It's very, very, very important to do...as many times as necessary.
#4: ACTUAL EVENT!
Oh boy! It's December! It's my very first studio recital and I was in charge of every detail! My studio's debut performance in Palm Coast, FL for all their (and my) family and friends to see. How riveting and how intimidating at the same time. I was SO nervous. So many fun things happened:
1. One of my Music Explorers caught Hand, Mouth, and Foot disease and had to stay home.
2.One of my piano students came down with the flu and was stuck at home in bed.
3. I forgot the key to the theater- yeah, we had to turn around to get that.
4. I forgot the programs- yep, had to go back for those too. Of course, I didn't remember to get these when I went back for the key, so this was a separate trip (good thing we lived less than 5 minutes away!).
5. One of my piano students forgot their music and their dad had to run home to get it.
6. Decorations- I had bought garland and snowflakes and such, but I didn't buy enough to fit across the stage and the tape just wasn't working. We tried to space it out and make it look pretty, but it all just kept falling down so I decided it really wasn't important enough and we moved on. Without decorations.
7. Instrumental tracks on a flash drive- I had been told to put all of our instrumental tracks in order, on a flash drive. When we got to the theater, the staff didn't know how to use the flash drive with their equipment so my husband had to race home to grab my laptop and connecting cables to hook it up to the theater equipment so that my voice students could have their background music.
8. My cajon- a cajon is a drum and one of my Music Explorers was using it in their performance. My mom ran back to my house to get it because I didn't remember it until we had already started the recital.
9. Multiple cameras- my husband set up the video camera so that we could record the recital. However, after the second performer, the camera suddenly went black and read "SD card error". We had brought an extra camera, but between the trips back home and setting up the sound, we didn't have time to set up the other "in case something happens" camera. He was able to put a spare SD card in and continue recording, we just didn't get to record the kids that performed while he was taking care of the situation.